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Travel Reimbursement
Related Documents:
Travel Reimbursement - as of July 2017
Travel Reimbursement - as of Jan. 2018
Additional Pages:
Request for Travel Approval


Request for Travel Approval Forms

Travel Reimbursement Forms

Click here for a mileage chart.


Information needed:

  • Download correct form with current mileage rate. Forms with handwritten information will be returned.
  • Complete front and back of form
  • Employee’s signature
  • Supervisor’s signature & date
  • Travel destination (from worksite destination) - WCS does not pay to & from home travel.
  • Reason for travel (conference/workshop name) - Type on another line - do not wrap text - do not modify form - travel form is 2 pages
  • Do not modify form by inserting or deleting lines - this action removes the excel formulas.


Supporting documentation needed:

  • Copy of agenda (verification of meals requested)
  • Copy of certificate of completion or workshop registration (all out of district travel requires documentation)
  • Copy of hotel receipt
  • Meals are reimbursed per diem. (Meal reimbursement is only if there is proof of an overnight stay with hotel receipt.)
  • Parking receipt
  • Taxi receipt
  • Airline baggage receipt


Return to Martha Proffitt - Accounts Payable

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